Posters in Poster Session I (Competing Session):  Please have your posters up in the Exhibit Hall by 7:00AM on Monday, June 6th!  You can hang them as early as Sunday night at 4:00 PM.  You are expected to be present at your poster for 30 minutes during the lunch time viewing of posters, from noon to 1PM on Monday and, again, at the Poster Wine and Refreshment Session from 5:30PM until 7:00 PM on Monday evening.  Posters must be completely removed between 7:00PM to 8:00PM on Monday, June 6, 2011 immediately following the Wine and Refreshment Reception with Poster Session I – SAVE YOUR POSTERS! IF SELECTED BY THE JUDGES AS A FINALIST OR AWARD WINNER, YOU WILL BE ASKED TO PUT YOUR POSTER BACK UP ON WEDNESDAY, JUNE 8, 2011!

Posters in Poster Session II (Competing Session): Please have your posters up in the Exhibit Hall by 7:00AM on Tuesday, June 7th!  You can hang them as early as Monday night after 8:00PM.  You are expected to be present at your poster for 30 minutes during the lunch time viewing of posters, from 12:30PM to 1:30PM on Tuesday and, again, at the Poster Wine and Refreshment Session from 6:00 PM until 7:30 PM on Tuesday evening.  Posters must be completely removed between 7:30PM to 8:30PM on Tuesday, June 7, 2011 immediately following the Wine and Refreshment Reception with Poster Session II – SAVE YOUR POSTERS! IF SELECTED BY THE JUDGES AS A FINALIST OR AWARD WINNER, YOU WILL BE ASKED TO PUT YOUR POSTER BACK UP ON WEDNESDAY, JUNE 8, 2011!

Posters in Poster Session III (Non-competing Session): Please have your posters up in the Exhibit Hall by 7:00AM on Wednesday, June 8th!  You can hang them as early as Tuesday night after 8:30PM.  You are expected to be present at your poster for 60 minutes during the lunch time viewing of posters, from 12:30PM to 1:30PM on Wednesday, June 8th and are welcome to be present again during the afternoon break at from 3:30PM until 4:00PM .  You will be asked to remove your posters sometime after 4:00PM.

GUIDELINES FOR PREPARING POSTERS

General Information

• Poster Size

The maximum poster board surface area will be:

Posters should be prepared to fit within these dimensions.

• Lettering

Lettering of the titles and text in the poster should be large enough so it can be read from a distance of 3 to 8 feet (90 to 250 cm).

Title and subtitles should be in capital letters, although the authors and affiliations in the main title can be lower case to accentuate the title. General text should be in lower case, as this is much easier to read and should be double-spaced. General text is most easily produced by photographic enlargement of typewritten text or by personal computers with word processing programs equipped with large font sizes.

Timeline for Poster Assembly and Removal -- Posters will be in Mardi Gras Ballroom – Salons A-D

Poster Session I

• Assembly: from 4:00 PM on Sunday,  June 5, 2011 to 7:00 AM, Monday, June 6, 2011
• Removal: Posters must be completely removed between 7:00 PM to 8:00 PM on Monday, June 6, 2011 immediately following the Wine and Refreshment Reception with Poster Session I – SAVE YOUR POSTERS! IF SELECTED BY THE JUDGES AS A FINALIST OR AWARD WINNER, YOU WILL BE ASKED TO PUT YOUR POSTER BACK UP ON WEDNESDAY, JUNE 8, 2011!

Poster Session II

• Assembly: from 8:00 PM on Monday, June 6, 2011 to 7:00 AM, Tuesday, June 7, 2011
• Removal: Posters must be completely removed between 7:30 PM to 8:30 PM on Tuesday, June 7, 2011 immediately following the Wine and Refreshment Reception with Poster Session II – SAVE YOUR POSTERS! IF SELECTED BY THE JUDGES AS A FINALIST OR AWARD WINNER, YOU WILL BE ASKED TO PUT YOUR POSTER BACK UP ON WEDNESDAY, JUNE 8, 2011!

Non-Competitive Poster Session

• Assembly: from 8:30 PM on Tuesday, June 7, 2011 to 7:00 AM, Wednesday, June 8, 2011
• Removal: Posters must be completely removed between 4:00 PM to 4:30 PM on Wednesday, June 8, 2011

General instructions for authors

• The Presenting Author must be present at the assigned time (1 hour) during their later afternoon poster session. In addition, either the presenting author or co-author should be present for at least 1/2 hour during the lunch on the day of your session. Poster boards, pushpins, and adequate lighting will be provided.
• Please prepare a title for the top of your poster indicating the abstract number, title of presentation, authors and their affiliations. See lettering section for the appropriate size of the title. A copy of your abstract, in large type, should be posted near the title.
• Poster positions will be numbered.
• Please leave a 3" by 5" (7.6 cm by 12.7 cm) space at the top left corner of the poster board for the board position number, which will be provided. This number is not the abstract number. It refers to the poster location, which will be constant for each poster sessions to allow for ease in locating posters.

To maximize the effectiveness of the poster, keep the presentation simple and clear, even if the topic is complex. Your poster should be self explanatory so that you are free to supplement and discuss particular points raised in inquiry. There should be an overall balance between text and graphics and clearly labeled sequence in the order of the layout. Arrange materials in vertical columns rather than a horizontal row format.

It is easier for viewers to scan a poster by moving systematically along it rather than a zig zagging back and forth in front of it. Simple but prominent sub-headings like "Introduction", "Methods", "Discussion", and "Conclusions" are very helpful.

Graphics: One word: Simplify! Complex graphs are too difficult to read and comprehend. Lettering on the graph should be at least 1/4" (7 mm) high and lines on the graph no thinner than 2 mm. Simple use of color can add emphasis effectively. Each graph should have a heading of 1 or 2 lines stating the take-home message. Detailed information should be provided in a legend accompanying each graph. Overall graph size should not be smaller than 5" x 7" (12.7 x 17.8 cm), the larger 8" x 10" (20.3 x 25.4 cm) format preferred.

Photographs: Photographs and micrographs should have good contrast and sharp focus and should not contain unnecessary or distracting detail. Remember that they will be viewed from a distance of from 3 to 8 feet and should be large enough to be understood from that distance. Important objects should be labeled, and there should be clear indication of scale. Each photograph should have a heading of 1 or 2 lines stating the take-home message. Detailed information should be provided in a legend accompanying each photograph. The same size scale as stated for graphs applies: 5" x 7" (12.7 x 17.8 cm), the larger 8" x 10" (20.3 x 25.4 cm) format preferred.

Poster Competition: Trainees at the undergraduate, graduate, medical school, postdoctoral and clinical fellow levels are eligible for competition and judging (to be presented during poster sessions I and II).  Presenters should prepare a poster presentation not to exceed 5 minutes.  Each poster will be independently judged and ten finalists will be selected from Poster sessions I and II.  Finalists will be judged in a final rapid presentation round in which the presenter should succinctly summarize their poster in a time not to exceed 3 minutes.  A first, second and third place award will be presented. 

Any additional questions regarding the poster sessions or the preparation of an effective poster should be directed to: hglenn@talley.com or Heather Glenn, Conference Manager at (856) 423-7222, x223.